How to Carry Out a Land Subdivision

Subdivision is the process of dividing a single parcel of land into two or more portions, allowing each to be held by the same registered proprietor under separate titles. It is a crucial legal and planning procedure, often performed for the following reasons:

Why Subdivide Land?

• Gain a profit from selling off part of the land.
• Commercialize the land.
• Develop a town.
• Construct different types of buildings on certain parcels.
• Distinguish and differentiate each part of the land from the other.

Steps Involved in Land Subdivision

• 1. Gather Required Documents: Duplicate Certificate of Title, duly filled Mutation Form, and two passport-sized photographs of the landowner.
• 2. Surveyor Stamps Mutation Form: Engage a registered surveyor to stamp the Mutation Form and include PPA2 (approval for subdivision under the Physical Planning Act).
• 3. For Lease Variations: Obtain a letter from the controlling authority, the Duplicate Certificate of Title, and passport photographs.
• 4. Seek Approval from Local Authorities: Present subdivision documents to the relevant district, urban, or local physical planning committee for consent.
• 5. Surveyor Visits the Site: The surveyor marks out access roads and boundary stones during the site visit.
• 6. Report Submission: The surveyor submits the report to the district land office.
• 7. Area Schedule Completion: The Area Schedule is filled, detailing the land's history, including any prior subdivisions.
• 8. Valuation of Stamp Duty: Submit the Mutation Form to the Ministry of Lands, Housing, and Urban Development for valuation.
• 9. Document Submission: Present all documents to the Registrar at the Mailo Registry for the issuance of a new Certificate of Title.
• 10. Engage a Qualified Physical Planner: Hire a certified physical planner to prepare a Local Physical Development Plan.
• 11. New Plot Allotment: New plots are allocated on the Area Schedule.
• 12. Deep Plan Finalization: The Deep Plan shows the newly created plots, leading to the creation of separate Certificates of Title.

Tips for a Smooth Subdivision Process